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Next Event Bishampton Autumn Duathlon – 11th October 2026 

Constitution

Worcester Triathlon Club Constitution

Issue number: 2
Amendment: 2
10th January 2026

1. Name

The club will be called Worcester Triathlon Club (WTC) and will be affiliated to Triathlon England.

2. Aims and objectives

The aims and objectives of the club will be:

  • To offer coaching, training and competitive multisport opportunities in triathlon sports.
  • To promote the club within the wider local community and the sport of triathlon. 
  • To encourage members and non-members alike to participate in the sport locally through regular training sessions and club events.
  • To provide services in a way that is fair to everyone, in line with Club and BTF equity policies.
  • To ensure that all present and future members receive fair and equal treatment.
  • To invest surplus club funds to achieve the goals set out in items listed above.
  • To create a welcoming, social and supportive environment for triathletes of all levels.
WTC Running Group
WTC Velodrome trip 2025

3. Membership

Application for membership is open to all but the committee may refuse or remove membership with reasonable cause. 

Membership consist of officers and members of the club. Membership entitles the member to attend all official club training sessions and to a vote at all General Meetings.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be classified into one of the following categories:

  • Senior Member – Individuals aged 18 to 65 years.
  • Veteran Member – Individuals over 65 years of age at the time of application.
  • Associate Member – Designed to recognize non-participating supporters, sponsors, and family members who do not take part in training sessions but do engage in social events. Associates don’t pay annual fees and don’t have voting rights.
  • Honorary Life Member – Conferred by the committee to former members in recognition of outstanding service, contribution, or achievement. Honorary members don’t pay annual fees, but do have voting rights.

Membership tiers will be decided by the management committee or at the Annual General Meeting. 

All members are requested to volunteer their time to support in at least two of the Club’s organised events annually to raise funds for the WTC.

4. Membership fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting. Membership fees will be paid annually. Activity fees will be paid on a usage basis. 

5. Officers of the club

The standing officers of the club will be:

  • Chair
  • Secretary
  • Treasurer
  • Race Director(s)
  • Any additional officer positions deemed necessary by the Management Committee.

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but are eligible for re-election along with Senior, Veteran and Honorary Life members.

6. Committee

The club will be managed through the Management Committee consisting of the Chair, Secretary, Treasurer, Race Director(s), and any other appointed officer or committee members. Only appointed members of the Management Committee will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than four times per year. Meetings may be held in person or virtually by teleconference or video conference, and votes may be submitted electronically or via proxy by another appointed committee member.

The quorum required for business to be agreed at Management Committee meetings will be 4 appointed committee members.  

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on December 31st.

A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting and will be reviewed or examined prior to presentation.

Any use of club funds, whether by cheque, electronic transfer, or other approved financial instruments, must be authorised by the Treasurer and at least one other designated officer.

8. Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members via the club’s primary methods of communication with both WhatsApp and e-mail.

The AGM will receive a report from officers of the Management Committee and a statement of the reviewed accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Election of officers is to take place at the AGM.

All Senior, Veteran and honorary life members have the right to vote at the AGM.

The quorum for AGMs will be 20% of membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM. An EGM may also be called if at least ten member proposers, of which a minimum of four are committee members, make written application with an agenda to the Secretary. All members making the application must be in good standing with the club. Procedures for EGMs will be the same as for the AGM.

9. Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.

10. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a two-thirds majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of BTF or other clubs with similar objectives.

11. Amendments to the constitution 

The constitution will only be changed through agreement by majority vote at an AGM or EGM.